IT Solutions / Cone.NSW System (EMDE)

Cone.NSW System (EMDE)

 Presentation Video

Estonian National Maritime Single Window solution for vessel and cargo clearance developed by Cone Center LTD. The application is designed to facilitate the preparation, presentation and control of maritime notices and documents. The documents are drawn up by the companies involved in the operation of ships, or their representatives (agents, masters), companies dealing with the logistics of goods (goods owners, freight forwarders, stevedores), port operators and by representatives of state agencies controlling them. The preparation of documents means both the creation of a document, and reception of a document from another information system and insertion into the EMDE system.

After the documents have been prepared, EMDE will transmit the documents or the data contained in the document, either as a message or as a notification to all the parties designated by the software. EMDE mediates feedback (messages, responses) that follows the submission of a document and, if necessary, provides notifications and additional information between the parties.

The EMDE acronym comes from the name "Estonian Maritime Document Exchange". But the name "Electronic Maritime Information System" is more widely used. It is a system internationally referred to as the "National Maritime Single Window" as well.


Providing information exchange and human messaging system for government departments:

  • Transport Administration 
  • Border Guard Board
  • Tax- and Customs Board 
  • European Maritime Safety Agency
  • Health Board
  • Environmental Board
  • Environmental Agency
  • Agricultural and Food Board
  • Statistics Estonia
  • Port Authorities (all Estonian ports)
  • Sea Pilots (the public limited company)
  • Sea terminal operators (private companies)
  • All ship agents (private companies)



  • Registration of vessel calls (any type: cargo/container, passenger, etc.)
  • Creation automatically by Schedule or manual
  • Vessel technical parameters (required by Water way department)
  • Safety notifications (72h and 24h), ISPS (International Ship and Port Facility Security notification) required by
  • Arrival/Departure:
    - Terminal stage negotiations/acceptance
    - ETA/ETD by ship agent, port acceptance
    - ATA/ATD by ship agent, port acceptance
  • Border Guard Board and Health Department acceptances
  • Documents issuing/generation:
    - General declaration
    - Health declaration
    - Passenger/crew list
    - Ship store declaration
    - Crew effect declaration
    - Water way due (invoice)
    - Hazmat notification
    - Waste disposal notification
    - Actual Arrival Notification
    - ISPS Notification
    - Pre departure notification
    - Actual departure notification
  • Digital signing of generated documents (BDOC standard, common for EU): ID-card (person identity document, based on smart card technology, common for EU), mobile-ID (by smartphone – Estonian technology), eToken (by USB stick– Estonian technology)
  • Cargo manifests input (for EU Customs and port authorities)
  • ICS/ECS information (Import/Export control system, USA/EU customs mandatory procedures)
  • Pilotage requests
  • Icebreaker requests
  • Waste amounts registration
  • Waterway due calculation
  • Creating HNS ( - hazardous noxious substances) reports
  • Registering incidents on water ways
  • Providing map (via AIS) to view/manage vessel calls, linking AIS information with all documents
  • Electronic data exchange (system-to-system) with:
    - SafeSeaNet ( - European Maritime Safety Agency): PortPlus, Incidents, 
    -  EMTA ( – Estonia customs): ICS, ECS, 
    -  Eesti Loots ( - Estonian sea pilots): Pilotage requests, 
    -  MKM ( - Ministry of Economic Affairs and Communications, SAP system): Waterway due payments, 
    - Sea Terminals, 
    -  Sea Ports
  • Providing data exchange via X-road (x-Tee) as part of Estonian E-Government

    (X-road: data exchange layer of the government information system and a secure environment, which interact with each other via public key databases and registers

  • Providing statistic reports based on
    - Vessel calls
    - Arrival/Departure
    - Cargo manifests
    - Waste
  • Secure authorization to the system based on positions and roles
    - With login/password
    - Via ID-card
    - Via Mobile-ID
  • Providing read/write rights based on positions and roles